Payment Methods & Payment Accounts

Payment methods define how your customers are supposed to pay. For each payment method you can store as many accounts as you like, for example a main account and a second business account. When creating a document you then simply pick one.

Available payment methods

• SEPA credit transfer with account holder, bank name, IBAN and BIC
• SEPA direct debit additionally with creditor ID and mandate reference
• Cheque with the cheque payee
• Online payment, for example PayPal, with provider, account identifier and an optional payment link

Create a payment account

1. Open Payment methods
2. Select the payment method you want
3. Choose Add
4. Enter a label such as "Main account" and fill in the fields of that payment method
5. Save the account

The label is only meant for you and helps to tell several accounts apart. The payment details themselves are what appears on the document.

Checks when saving

Billance validates the IBAN and BIC formally and points out required fields that belong to the selected payment method. A SEPA direct debit, for example, requires a creditor ID. This check prevents payment details that a bank cannot process later on.

Link to the company profile

An account can be linked to the bank account of the company profile. Such accounts are marked as Linked and are synchronized with the profile automatically. In that case change the bank details under My Company so both places match.

The payment method on the document

When creating a document you select the payment method and account. The details go into the PDF text and – for an e-invoice – into the structured payment fields of the data set. For a credit transfer, IBAN and BIC are part of the information a validator expects there.

Document templates and the conditions of a recipient let you preset a preferred payment method so you do not have to select it every time.