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Expenses & Receipts

Bank Reconciliation

Match bank transactions with invoices and receipts: confirm suggestions, record payments automatically and undo matches.

1 min readDesktopMobileLast updated on September 6, 2026

Instructions for the Billance desktop app on Windows, macOS and Linux.

Bank reconciliation matches imported bank transactions with outstanding invoices and incoming invoices. Suggestions consider items such as amount, remittance text, document numbers, IBAN, and date proximity.

Process

  1. Configure a bank account or supported import
  2. Import or synchronize new transactions
  3. Review the suggested document and its explanation
  4. Confirm only clear matches or manually select another document

Confirmation updates payment status. For incoming invoices, it creates a linked payment entry. Removing the match deletes only the payment entry created automatically from that match and recalculates the status.

Desktop app

Open Bank Reconciliation from the sidebar. Account selection, synchronization, suggestions, and details are available side by side.

Bank reconciliation is Premium. Always verify suggestions against the actual statement; Billance does not execute payments and does not replace accounting review.

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