Finalization, History & Original Files
Work in an audit-proof way: finalize receipts, follow changes in the history and keep original files unchangeable.
Instructions for the Billance desktop app on Windows, macOS and Linux.Instructions for the Billance apps on iPhone, iPad and Android.
Finalizing protects a reviewed receipt from normal editing. The history shows what happened to the receipt, and the original file stays permanently attached to it.
Finalize
Review content, amounts, tax data, payments, and attachment before confirmation. A finalized receipt can still be viewed, archived, and used in supported follow-up workflows, but its regular business data is locked.
History
The history shows capture, edits including the changed details (for example “Gross: €12.00 → €14.00”), payments, finalization, archiving and trash, grouped by day. It is derived from the immutable change log, which synchronizes as business data between your devices. You can export the complete log for audits.
Original files
When a receipt is captured, Billance stores a SHA-256 checksum of the original file. The file can't be replaced or removed afterwards, and every transfer between devices is automatically verified against this checksum. No manual check is needed.
Desktop app
The history is part of the receipt detail view; export the change log from the receipt list exports.
Receipts, finalization and history are Premium features.
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