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Expenses & Receipts

Manage Open Payables

Keep track of open liabilities: due dates, partial payments, cash discount and the status of an incoming invoice.

1 min readDesktopMobileLast updated on September 6, 2026

Instructions for the Billance desktop app on Windows, macOS and Linux.

Open payables are unpaid or partially paid incoming invoices. Billance groups and sorts them by due date, shows remaining amounts, and takes cash-discount deadlines into account. Receipts without a payable obligation do not appear as open payables.

Payments

For an incoming invoice, you can record full or partial payments with date, amount, payment method, and note. Payment status and outstanding amount are recalculated from those entries. A confirmed bank match creates the matching payment entry; removing the match removes exactly that automatically created entry again.

Cash discount and due date

Incoming invoices can store a due date, cash-discount percentage, and discount deadline. The view highlights overdue items and deadlines that are approaching. Before payment, verify that the discount conditions are actually met.

Desktop app

Open in the desktop app

Open Expenses → Open Payables. The dedicated view groups liabilities by due date and links each row directly to its receipt.

Premium

Liabilities, payments, cash discounts, and bank reconciliation are part of the Premium expense module. Stored payment states and entries remain intact after a downgrade.

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