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Expenses & Receipts

Import an E-Invoice as an Expense

Accept incoming ZUGFeRD and XRechnung files as an expense: read the structured data instead of typing it in.

1 min readDesktopMobileLast updated on September 6, 2026

Instructions for the Billance desktop app on Windows, macOS and Linux.

Billance reads XRechnung XML and ZUGFeRD/Factur-X PDF files locally. Structured data such as vendor, invoice number, dates, currency, amounts, VAT breakdown, and line items is transferred into a receipt draft. The original file remains stored unchanged.

Import

Desktop app

Drag the file into Expenses → Overview or choose it from the file picker. One file opens the editor; multiple files go to the inbox.

Review before saving

Check the vendor, document type, number, invoice and due dates, tax breakdown, total, and detected invoice recipient in particular. A recipient notice warns when the e-invoice does not clearly match the active company profile.

Technical validation

Local reading does not start a quota-based validation. Validate e-invoice is a separate voluntary action and consumes one of the daily validations on the Free plan. It is never started automatically.

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