Skip to content
Expenses & Receipts

Receipt Drafts & Batch Import

Import many receipts at once: batch import, review receipt drafts, complete them and accept them together.

1 min readDesktopMobileLast updated on September 6, 2026

Instructions for the Billance desktop app on Windows, macOS and Linux.

Import several files at once: each file immediately appears as a receipt draft at the top of the receipt list and is reviewed right there. A draft is not a receipt yet – it counts in no report and only becomes a real receipt when you save it in the receipt editor. Batch import is Premium.

Processing

Structured e-invoices and local OCR are analyzed automatically while the receipt list is open. Billance AI is used only after your explicit confirmation and consumes the shared page allowance. Drafts where recognition found nothing can be read again or completed by hand.

Review and import

The To review status filter shows only the open drafts; it appears only while there are any. Clicking a draft opens the normal receipt editor with preview, recognized details and a warning about possible duplicates. After saving, the next completed draft is ready right away.

Desktop app

Multiple selected or dropped files become drafts. Multi-page PDFs can be split from the draft row's context menu. The menu next to “New receipt” imports every fully recognized draft at once. Billance can optionally monitor a local folder and add supported files stored there as drafts – nothing is ever imported automatically. The queue and folder paths stay on the device.

Imported original files can be synchronized separately through the encrypted file sync when that data area is enabled.

Related articles

Capture & Review Receipts

Capture expense receipts in Billance: import a photo, scan or PDF, let the data be recognized automatically and review it.

DesktopMobile

Import an E-Invoice as an Expense

Accept incoming ZUGFeRD and XRechnung files as an expense: read the structured data instead of typing it in.

DesktopMobile

Manage Open Payables

Keep track of open liabilities: due dates, partial payments, cash discount and the status of an incoming invoice.

DesktopMobile